Reflection Report - AtekPC Project Management Office

Memorandum

To: John Strider

IC: C-Level and Audience

From: Nikita Patel

Date: July 14, 2014

Subject: Re: Reflective Analysis – AtekPC PMO

 

This memorandum is a follow-up to the meeting held last Tuesday with 'GHR Consultancy'. I believe their team provided thoughtful insights with regard to shifting from PMO light to PMO heavy approach in a phased manner. The suggested course of action can be utilized in arriving at our final decision after considering the sensitivity towards the cultural issues and governance at our organization.

After careful analysis of the preparatory notes we had prior to the consultant meeting along with the presentation & data provided by consultants, we should definitely move towards having a PMO heavy in the future at an enterprise level. The consultants discussed most of the benefits when PMO is used in the organization, especially the point mentioned about having standardization methodologies that will allow us to have consistency and the project managers recognized as change leaders. If we have the change leaders in place who reinforce the changes across the organization, there will be an evidence for a need to change perceived by all the employees.

The consultants mentioned a very practical point of proving to the staff and company that PMO system works and is effective. This is definitely something to consider as unless we have a PMO running the projects and proving its worth, the staff members will not be able to quantify the results of having an office in the company. Once we start seeing the results in PMO light by concentrating the projects for few functions, we can then take steps and make it visible to the organization by aggressive communication across the firm. In today’s age, where there is competition across the industry & users want quick & precise information in a consistent manner, I believe we should take steps to implement the PMO light approach and later move to PMO heavy approach.

Due to the above facts in making our business process flow more efficient, it is worth investing in the implementation of PMO as it seems to be an ideal alternative that addresses the problem and the symptoms we face currently. Once the results of having a PMO are visible to the employees there will be a change perceived by all the employees, and the entire project management process will be more consistent and effective. We can schedule a meeting this week to discuss this matter further.